Vendor Requirements

Brant Eats Details

Location: Paris Fairgrounds Exhibition Hall, 139 Silver St., Paris, ON N3L 1V5

Date: November 13, 2025

Time: 5:00 pm – 9:00 pm

Set-Up: Nov 13, 2025 2:00 pm – 4:30 pm

Tear-Down: Nov 13, 2025 9:00 pm – 10:00 pm

Booth Selection

Vendor spaces are booked within category groupings (food, wine, beer, cider, coffee, tea). The Brant Eats Committee will select the vendors from the applications received. Preference will be given to County of Brant businesses and opened up to surrounding area businesses if needed, to ensure we have a diverse selection of food and drink vendors.

Venue spaces will be assigned according to a carefully laid out map, created by the Brant Eats Committee.

During the 2025 Brant Eats Food and Drink Expo, we plan to accommodate approximately 36 vendors.

Vendor Requirements:

Table Space 8’ table provided at no charge

Raffle Prize(s) Vendor can choose to supply raffle prize(s) as an incentive to have attendees visit their business after the event.

Note: physical bottles of alcohol are permitted – must be distributed at the close of the event.

Food vendors to supply a minimum of 300 bite size food samples.

Drink vendors to supply a minimum of 300 sample size drinks.

Note: Alcohol vendors are required to obtain a special permit from the Alcohol Gaming Commission of Ontario (AGCO).

Vendor to supply any required plates, bowls, glasses, cutlery, napkins, etc. to safely serve samples

Please indicate if power is required. Where access to outlets is limited, power will be provided. on a first come, first serve basis.

Vendor to supply extension cords and any other items to safely operate their table.

Conditions of Participation

The Brant Eats Committee agree to consider the above-named Vendor for a space at the Brant Eats Food & Drink Expo, subject to the terms & conditions as follows:

Any representative of the Brant Eats Committee shall have access to the vendor space at all times
The Vendor will conduct business in a cordial and orderly manner, and maintain their assigned space including but not limited to; all garbage, recycling and cans are to be maintained and disposed of in the appropriate vendor designated area.
Vendors offering any food or beverages must comply with all current health and safety regulations. Vendors will be required to complete a Brant County Health Unit form indicating the products they will be serving and any refrigeration or heating requirements.
Sale of vendor products are permitted at the event - vendors are responsible for collecting any monies owed by the purchaser. Alcohol vendors can sell products for consumption off-site (must obtain a special permit from AGCO).
Vendors will not be permitted to conduct any exhibition of character, show or amusement, which is not approved by the Brant Eats Committee.
Non-Food Vendors or Vendors not classified under the health code as a food or beverage item, must be approved by the Brant Eats Committee.
The Vendor will be responsible for any damages to the grounds, fixtures or any other premise property, during the setup, take down, and operation of their services.
The Vendor agrees to operate for the set hours and will not take down their structure or remove it from its location, until such time has been reached.
The Vendor will provide their own operating equipment, including but not limited to; extension cords and cables up to 100 ft, as you may be located a distance from the power supply box.
The Vendor will be respectful of parked vehicles and will park vendor vehicles in a respectful manner following all laws and regulations.

Disclaimer

Please note: Vendors found to be neglectful or who fail to observe the above Conditions of Use, may be held responsible after the Brant Eats Food and Drink Expo. The Brant Eats Committee reserves the right to remove any Vendor services including equipment, property, and its employees if in violation of any of the Conditions of Use. Submission of this application does not automatically guarantee the applicant a reservation at the event. All applications will be reviewed and approved or denied by the Brant Eats Committee.